CGI’s aim is to help our members make golf activities safe for young people whilst encouraging them to reach their full potential.
Protecting junior golfers is CGI’s first priority – and to achieve this we have outlined the appropriate policies and procedures in this safeguarding section. These policies and procedures should be brought to the attention of all those working with young people in your club.
If there is something you are not able to find in relation to safeguarding please contact: Fiona@cgigolf.org
In line with Sport Ireland and Sport NI’s Code of Ethics & Good Practice for Children’s Sport 2005, the GUI, ILGU, CGI and PGA in Ireland produced Golf’s Safeguarding Policy.
Please click on the link below for Golfs Safeguarding Policy which has been revised and updated with information that all clubs should implement to ensure the welfare of children at all times.
If you have any questions or require any advice on the policy please contact firstname.lastname@example.org or 01 5054000
Below are the essential parts of a club’s safeguarding policy:
- Policy Statement
- Recruitment & Supervision Policy
- Disciplinary and Complaints Procedure
- Reporting Procedure
- Anti Bullying Policy
- Guideline for travel and supervision, safety and physical contact, late collection etc.
- Code of Conduct Forms
- Leaders Code of Conduct ( signed annually)
- Juniors Code of Conduct (signed annually)
- Parents Code of Conduct (signed annually)
CLUB CHILDREN’S OFFICER ROLE
Club Children’s Officers should be child centred in focus and have as the primary aim, the establishment of a child centred ethos within the club. S/he is the link between the children and the adults in the club. S/he also takes responsibility for monitoring and reporting to the Club Management Committee on how club policy impacts on young people and Sports Leaders.
The Children’s Officer should be a member of or have access to, the Club Management Committee and should be introduced to the young people in an appropriate forum. The Children’s Officer should have the following role:
- To promote awareness of the code within the club, among young members and their
parents/guardians. This could be achieved by:- the production / distribution of information leaflets, the establishment of children’s/age-group specific notice boards, regular information meetings for the young people and their parents/guardians
- To influence policy and practice within the club in order to prioritise children’s needs
- Establish contact with the National Children’s Officer at governing body level.
- To ensure that children know how to make concerns known to appropriate adults or agencies.
- To encourage the appropriate involvement of parents/guardians in the club activities
- To act as an advisory resource to Sports Leaders on best practice in children’s sport
- To report regularly to the Club Management Committee
- To monitor changes in membership and follow up any unusual dropout, absenteeism or club transfers by children or Sports Leaders
- To ensure that the children have a voice in the running of their club and ensure that there are steps young people can take to express concerns about their sports activities / experiences.
- Establish communication with other branches of the club, e.g. facilitate parent’s information sessions at the start of the season
- Keep records on each member on file, including junior members, their contact numbers and any special needs of the child that should be known to leaders
- Ensure each member signs an annual membership form that includes signing up to the code of conduct
- Ensure that the club rules and regulations include:-
- complaints, disciplinary and appeals procedures
- an anti-bullying policy
- safety statement
- rules in relation to traveling with children
- supervision and recruitment of leaders
(Note: This may simply mean adopting the regulations set out in the governing body’s code for children’s sport)
(Taken from Sport Ireland Code of Ethics & Good Practice for Children in Sport)
DESIGNATED LIAISON PERSON ROLE
Every club/organisation should designate a person to be responsible for dealing with any concerns about the protection of children. The designated person is responsible for reporting allegations or suspicions of child abuse to Health Services Executive or Social Services (NI) and/or An Garda Siochána / PSNI. It is recommended that this person is a senior club person. However, if there is difficulty identifying a separate individual to take this role, the Children’s Officer can be appointed as designated person once the club/organisation is clear about the responsibilities of the each role.
The organisation’s child protection policy and procedures should include the name and contact details of the designated person and the responsibilities attached to the role.
The Designated Liaison Person should have the following role:
- Have knowledge of the Code of Ethics and statutory guidelines
- Have a knowledge of categories and indicators of abuse
- Undertake training in relation to child protection
- Be familiar with and able to carry out reporting procedures as outlined in the code
- Communicate with parents and/or agencies as appropriate
- Assist with the ongoing development and implementation of the organisation’s child protection training needs
- Liaise with the national children’s officer in relation to child protection training needs
- Be aware of local contacts and services in relation to child protection, i.e. principal and duty social workers and their contacts
- To inform local duty social worker in the Health Services Executive Local Area Board / local Social Services and/or An Garda Síochána/PSNI of relevant concerns about individual children, using the Standard Reporting Form, (see Appendix 6). Keep a copy of this form and ensure acknowledgement of receipt of this form
- Report persistent poor practice to the National Designated Person
- Advise club administrators on issues of confidentiality, record keeping and data protection
Children’s Officers/Designated Persons do not have the responsibility of investigating or validating child protection concerns within the club/organisation and have no counselling or therapeutic role. These roles are filled by the Statutory Authorities as outlined in Children First and Our Duty to Care. It is, however, possible that child protection concerns will be brought to the attention of the Children’s Officer. In this event, it is essential that the correct procedure is followed.
(Taken from the Sport Ireland Code of Ethics & Good Practice for Children in Sport
Vetting is one part of a safe recruitment process and is a requirement for all those working on a continuous, regular and/or ongoing basis (once a week or more) with young people (U18). Those who have occasional contact (‘now and then’ or ‘a once off event’ such as giving lifts, tournament/team assistants etc) come under the ‘occasional’ usage term and do not need to complete a vetting check however it is good practice to give such adults a code of conduct to sign. All those working with young people must also attend the relevant training workshops available.
Vetting must be carried out every 3 years while codes of conduct must be signed annually for all those working with juniors.
There are two types of vetting checks available –
- National Vetting Bureau (NVB)
- Access NI (ANI)
The Confederation of Golf in Ireland is the registered body with the NVB and ANI and is responsible for processing applications to carry out vetting checks for golf.
When you are no longer working with juniors in your club, please inform us and we will delete your information from the vetting database.
Information relating to the Republic of Ireland
The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016 states that it is now mandatory for all those involved in ‘relevant work’ that is work or activity that is carried out by a person, a necessary and regular part of which consists mainly of the person having access to, or contact with, children or vulnerable adults to be vetted.
The NVB e-vetting process can be completed online but can only be processed on receipt of an ID check.
Information relating to Northern Ireland
All those working in Northern Ireland who work in ‘regulated activity’ this is work or activity that involves teaching, training, caring for and supervision of children ‘frequently’ (once a week or more) or ‘intensively’ (4 or more days in a 30 day period or overnight), must complete an enhanced vetting check.
Access NI can be completed online but can only be processed on receipt of an ID check.
If you have any questions please contact email@example.com or 01 5052070
Further information and documents can be found below:
As a parent it’s natural that you would want to be assured of your child’s safety and welfare wherever they are. CGI are committed to ensuring that juniors learn and develop in a safe and fun environment.
All parents should be aware of the following:
- The Golf Club’s Safeguarding Policy
- Who is working with young people in the club and if these adults have completed the appropriate codes of conduct and vetting procedures.
- The Parents Code of Conduct
- Signing a Junior Registration Form each season
CGI represents Irish Golf on the ‘Safeguarding Children in Golf’ (SCIG) group. SCIG is a partnership of governing bodies and golf organisations in GB and Ireland that share good practice across organisations and hosts a website full of useful tips.
Included on this website is information for parents about what to expect when your child starts golf and how to give young players essential advice and support.
The crucial question is “are you giving your child the support they need to allow them to develop to a level at which they feel comfortable”? To ensure your child is getting the support they need have a read of the step-by-step guide see ‘Supporting Your Child in Golf’ on the SCiG website.
The Safe Sport App is aimed at creating greater awareness and understanding about safeguarding best practice in children’s sport. There are four key areas of the app which can be accessed from the home screen: Leader/Coach; Parent/Guardian; Club/Organisation; Child/ Young Person The native app is available for free download and available on IOS and Android platforms.
Click HERE to find out more
A full list of venues and times can be found by clicking here.
All those working with juniors are required to complete the Safeguarding 1 – Child Welfare & Protection Basic Awareness Course.
All clubs must appoint a Club Children’s Officer and a Designated Liaison Person. Role descriptions of CCO and DLP are available here. If there is difficulty identifying two separate individuals to take up these roles, the Children’s Officer can be appointed as Designated Liaison person once the club/organisation is clear about the responsibilities of each role, however best practice advises that they are kept as separate roles.
Upon appointment, the following training is available and must be completed.
(a) Safeguarding 1 – Child Welfare & Protection Basic Awareness Course (3hrs)
This course educates participants on the implementation of best practice in protecting the welfare of children involved in sport. The workshop provides introductory information on codes of conduct, bullying, recruitment, etc. as well as child protection guidelines. By following the principles, policy and practical guidelines contained in the Code, sports leaders are playing their part in providing a safe and enjoyable environment in which children can learn and thrive.
(b) Safeguarding 2 – Club Children’s Officer Workshop (3 hrs)
A person appointed to the Club Children’s Officer position in a club must have completed the Safeguarding 1 workshop and should complete the NEW Club Children’s Officer workshop.
The appointment of Club Children’s Officer is an essential element in the creation of a quality atmosphere for young people in your club. They act as a resource to members with regards to children’s issues and also ensure that children have a voice in the running of the club and can talk freely about their experiences. This course will help the Club Children’s Officer to carry out the function of their role in the club and support the implementation of best practice in the club. Participants will also receive a Club Children’s Officer Action Planning document as part of the training.
(c) Safeguarding 3 – Designated Liaison Person Workshop (3hrs)
A person appointed to the Designated Liaison Person position in a club must have completed the Safeguarding 1 workshop and should complete the NEW Designated Liaison Person workshop.
The Designated Liaison Person will be the person responsible for dealing with any concerns about the protection of children. The designated person is responsible for reporting allegations or suspicions of child abuse to Health Services Executive or Social Services (NI) and/or An Garda Síochána / PSNI. It is recommended that this person is a senior club person.
The above workshops are available through the CGI and your Local Sports Partnership/Sport NI, details of which are available in the Contacts Section of our website. To book a place on a Sport NI workshop please contact Marie Therese Higgins, Development Assistant. Tel: 028 9038 1222. Email: firstname.lastname@example.org
If you wish to host a workshop in your club (a minimum of 12 people required) please contact email@example.com for details.
Safeguarding 1 course must be completed, firstly on a face to face basis and then an online refresher course every 3 years until the 9th year which will require the face to face course being completed again.
For those resident in ROI a web app will be available soon. For those resident in Northern Ireland please follow the link below for the online refresher course
The NSPCC in Northern Ireland also offer an online introductory safeguarding course for anyone who has infrequent contact with children:
CGI encourage Golf Clubs to create a positive environment where differences are respected and celebrated. However, it is widely recognised that bullying does occur and as whole there are no instant solutions to bullying- that being said ignoring bullying is not an option. Below outlines the Sport Ireland Anti-Bullying Policy that should clubs should consider adapting.
Anti Bullying Posters are available to download:
Fiona Power is the National Children’s Officer. Her role is to provide support and advice to all golf clubs in all areas relating to child welfare and protection, vetting and safe recruitment of volunteers. The NCO is responsible for ensuring appropriate training programmes are available to clubs to raise the awareness of all child welfare and protection issues. The NCO also advises and guides Club Children’s Officers to assist Clubs in following the policies and procedures.
Contact Fiona by emailing: firstname.lastname@example.org or phoning 015052070.